International Studies & Programs

Constitution and Bylaws

CVIP promotes mutual cross-cultural education, understanding, appreciation and friendship between the Greater Lansing Community and MSU's international students, scholars and their families through a variety of programs and services.

 


CONSTITUTION

Article One - NAME

The name of this organization shall be Community Volunteers for International Programs (CVIP).

Article Two - STATUS

This organization is a non-profit corporation organized under the Michigan Non-Profit Corporation Act, Section 911, Act 162, Public Acts of 1982, and has tax exempt status under section 501 (C) (3) of the Internal Revenue Code.

Article Three – PURPOSE

The purpose of Community Volunteers for International Programs (CVIP) is to enhance hospitality and assistance for Michigan State University's international community (students, faculty, visitors, and their families) in cooperation with, and as a supplement to, the MSU Office for International Students and Scholars. By encouraging community involvement, CVIP seeks to increase mutual understanding and goodwill among peoples of the world.

No substantial part of the activities of the organization shall be the carrying on of propaganda, attempting to influence legislation, or participating in, or intervening in, any political campaign on behalf of a candidate for public office.

Article Four - MEMBERSHIP

Membership in CVIP is automatic to all persons who have indicated their willingness to accept the purpose of the organization and who contribute through service or gifts.


BYLAWS

Article I: BOARD

Hereafter, the word "Board" indicates the CVIP Board. The voting members shall consist of the officers, immediate past president, committee and program chairpersons, historian, and members at large.

Representatives listed in Article I, Section B and C shall be ex-officio members.

Section A. Members-at-large appointed by the President shall include no more than five (5) individuals. The term of appointment shall be one year, and members may be reappointed up to a three additional terms.

Section B. Michigan State University representatives shall be invited from the Office of the Dean of International Studies and Programs, Office for International Students and Scholars, and other units as appropriate.

Section C. Community representatives may be invited from organizations supporting CVIP programs and activities, by action of the Board.

Section D. Business of the Board shall be conducted in person or electronically.


Article II. OFFICERS

Section A. Officers shall be President, Vice President, Secretary, and Treasurer, and shall be elected at the annual meeting.

Section B. Term of Office

  1. Officers shall be elected for a term of one year and assume office at the conclusion of the annual meeting.
  2. An officer may succeed him/herself for one additional term. Any further continuation may be considered under special circumstances.
  3. Two people may be elected to co-share the responsibilities of any office.

Section C. Powers and Duties

President shall:

  1. Set the agenda and preside at all meetings.
  2. Have general supervision of the officers and committee and program chairpersons.
  3. Be an ex officio member of all executive and ad-hoc committees, with the exception of the nominating deliberations of the Leadership Committee.
  4. Make the following appointments:
    1. Historian
    2. No more than 5 members-at-large to the Board
    3. Two CVIP Program Chairs to the Executive Committee
    4. Members to the Finance Committee as needed
    5. Members of ad-hoc committees including the chair, as needed in consultation with the Executive Committee.
    6. Members of the Leadership Committee including the Chairperson

Vice President shall:

  1. Preside in the absence of the president.
  2. Plan and organize the annual meeting.
  3. Be an ex officio member of all CVIP Programs and ad-hoc Committees, with the exception of the nominating deliberations of the Leadership Committee.
  4. Coordinate the Educational Presentations

Secretary shall:

  1. Issue meeting notices in consultation with the President.
  2. Record and distribute minutes of Board meetings.
  3. Maintain attendance records and agreements of action by the Executive Committee

Treasurer shall:

  1. Maintain financial records of CVIP.
  2. Present the financial report at Board meetings.
  3. Serve as Chairperson of the Finance Committee.

Article III. COMMITTEES

Section A. The Executive Committee conducts necessary business of the organization between Board meetings and shall:

  1. Consist of the President, Vice President, Secretary, Treasurer, immediate Past President, Administrative Services Chair, and two CVIP Program Chairs appointed by the President.
  2. Present recommendations to the Board.
  3. Evaluate CVIP Programs.

Section B. The Leadership Committee identifies, trains and equips present and future CVIP leadership and shall:

  1. Consist of six members with CVIP Board experience, with a chairperson appointed by the President from among the six members.
  2. Have three of the six members appointed by the President each year, with Board approval, for a two-year term. A member who is scheduled to rotate off may be reappointed for an additional term, in which case one less person will be appointed to the committee in that year.
  3. Perform the following duties:
    1. Provide a slate of candidates to fill officer and program and committee chair positions at the April Board meeting, to be voted upon at the annual meeting.
    2. Be responsible for filling Board vacancies caused by illness, death, resignation or long-term absences during the year.
    3. Develop and implement strategies for the recruitment of volunteers.
    4. Develop training materials for volunteers and leadership.

Section C. The Finance Committee shall prepare and submit a budget for the next year and shall be composed of the Treasurer (who serves as Chairperson), President, Vice President and other appropriate persons appointed by the President.

Section D. The Administrative Services Committee provides support for the CVIP office, database, website and public relations, and shall:

  1. Maintain the CVIP membership list.
  2. Distribute news releases to the local press about CVIP activities.
  3. Write, publish, and distribute the CVIP Newsletter.
  4. Staff the CVIP office.
  5. Maintain the CVIP website.

Section E. Ad Hoc Committees

  1. Shall be appointed by the President in consultation with the Executive Committee.
  2. May become a CVIP Program or Committee by approval of the Board.

Article IV. CVIP PROGRAMS

CVIP Programs (See Addendum for current list.)

Section A. New Programs: Concepts for new programs will be presented to the Executive Committee prior to presentation to the Board. The proposal must be presented one month prior to voting and must be approved by
two thirds of the Board members present at the meeting. A new program will be piloted for one year and
evaluated before added to the list of CVIP programs.

Section B: Programs may be dissolved by a two-thirds vote of the Board members present at a regular meeting, provided such amendments are submitted to the members one month in advance.

Section C. A Program Chairperson shall:

  1. Be selected by the Leadership Committee and approved by the Board.
  2. Prepare a written committee report for inclusion in the CVIP Board minutes.

Section D. The position of Program Chairperson may be shared by up to two people, each of whom must be approved by the Board.

Section E. Programs Chairs shall conduct evaluations of their programs.


Article V. AFFILIATIONS

The Board shall be empowered by majority vote to establish and maintain affiliations with other international, national, state, or local organizations in order to sustain and promote the mission of CVIP. The Board may dissolve such affiliations when it no longer serves the CVIP mission or if the affiliated organization no longer exists.


Article VI. FISCAL YEAR

The fiscal year shall be July 1 through June 30.


Article VII. MEETINGS AND CONFERENCES

Section A. Meetings

  1. The Annual Meeting shall be held in May and shall be open to the Board andall CVIP members. Other people may be invited as guests.
  2. The Executive Committee meetings shall be held at the call of the President.
  3. Board meetings shall be held once a month, September through June. Other meetings may be called as necessary.

Section B. Reports

Officers and Committee and Program Chairpersons shall submit a written annual report for inclusion in the CVIP Annual Report.


Article VIII. DISSOLUTION

In the event of dissolution, all the remaining assets in the Lillian Kumata Scholarship fund and in the CVIP account in the MSU Federal Credit Union and/ or any other financial institution will be transferred to the Park/CVIP Endowed Scholarship Fund, a Michigan State University Development account.


Article IX. QUORUM

A quorum shall be a simple majority of official Board members.

Article X. REVISION AND AMENDMENTS

Section A. Revision

The Constitution and/or By-Laws may be revised by a two-thirds vote of the Board members, provided such revisions are submitted to the members one month in advance.

Section B. Amendments

The Constitution and/or By-Laws may be amended by a two-thirds vote of the Board members, provided such amendments are submitted to the members one month in advance


ADDENDUM

History of Constitution and Bylaws

Accepted: March 1967

Revised: June 1969; December 1973; December 1975; January 1982; April 1988; 1990; October 1993; May 1998; December 2000; 2004; December 2007; November 2008; April, 2015

PROGRAMS

(As of April, 2016, to be updated annually)

MSU Global Festival
The Global Festival is held annually and sponsored by CVIP, International Studies and Programs, the Office for International Students and Scholars, Internationalizing Student Life, and the MSU Union Activities Board. The festival is free to the entire greater Lansing community and features international activities, exhibits, demonstrations, stage entertainment, and food. The CVIP World Gift Shop offers donated items from around the world, the proceeds of which are used to fund CVIP scholarships.

Home Visits
Visits to area homes are arranged once each semester for international students in the A+ Haslett English Language School. These visits introduce the students to one of a variety of American homes, in a warmly welcoming situation.

International Friendship Program (IFP)
Greater Lansing area friends, married or single, working or retired, are matched with MSU international students or scholars to promote cross cultural friendship. The goals are to share American life with international students and to increase American understanding of other cultures.

International Speakers Program (I Speak)
This Committee coordinates requests for international students and scholars to make presentations at schools and/or local community groups in the greater Lansing area. When necessary, members also arrange transportation for student speakers.

International Spouse Connection (ISC)
The International Spouse Connection (ISC) is a group organized by international spouses/partners for international spouses. Our mission is to help international spouses make connections and to find friendship and support within the international community at MSU.

International Student Lending Center
Members gather and prepare donated household goods for distribution to newly-arrived MSU international students and scholars.

Lillian Kumata Scholarship Program
CVIP Scholarships are available to international student spouses who are enrolled at MSU, have strong academic records and demonstrate need. The Scholarship Committee interviews applicants and determines recipients. The funding sources for these awards are from individual and organizational gifts and the proceeds from World Gift Shop sales at the annual Global Festival.

Volunteer English Tutoring Program (VETP)
VETP provides free English conversation practice for Michigan State University's international students and scholars and their adult family members. VETP classes provide a friendly and relaxed learning environment in which Participants can try out their oral English and practice their listening skills.